Sept. 1, 2010 update:
Contract discussions with Google are nearing a conclusion. In the coming weeks, we expect a final decision to be made on the use of Gmail at the University of Alberta.

 

 

The University of Alberta is currently evaluating ways to centralize its email system. In moving from more than 30 independent servers to a single system for all users, the initiative would simplify the campus information technology infrastructure, enable campus-wide calendaring, improve emergency response, free up valuable programmer/analyst time, and reduce costs.

 

After extensive evaluation by the Office of the Vice-Provost and AVP Information Technology, the University concluded that the preferred solution would be to adopt the Education Edition of Google’s Gmail.

 

For nearly a year a project team has been evaluating the technical, privacy and legal aspects of a move to Gmail. Although a final decision has yet to be made, the evaluation to date is positive. At this time the University is working closely with Google to complete a contract that would meet the needs of both parties.

 

It is important to note the differences between Google’s Education Edition and the public version. The Education Edition ensures that the University would own the data, Google could not look at users’ email, there would be no data mining by Google, and there would be no advertising.

 

Should the University decide to proceed with a move to Gmail, all users of University of Alberta email will receive timely notification of the change and how it will affect them. The changeover would occur in stages.

 

For a more complete project overview and opportunity to ask questions, visit http://www.vpit.ualberta.ca/email/  

 

For the April 8, 2010 update to U of A Deans, Directors and Chairs http://www.vpit.ualberta.ca/email/pdf/apr08_memo.pdf