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Managing Research Funding
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End Dates
What's an End Date?
The end date is the day the grant ends. It is not the date by which researchers should finish their research; rather, it is the date when access to the research funds terminates. Therefore, researchers should manage their end dates carefully.
Completing Research Projects
Researchers should check their agreement to determine agency or sponsor requirements. Most require financial reporting or final progress reports. RSO prepares the financial reporting while the researcher is responsible for all other deliverables. RSO also prepares any invoicing to the agency for funds not yet received. Invoicing may be dependent on the sponsor's receipt and approval of deliverables.
On completion of a project, the RSO will close the project on the end date.
Finding your End Date
End dates can be found in eTRAC and agency financial statements.
Tips for Managing End Dates
To avoid delays and problems, researchers should:
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Know when their project ends. Extension processing takes time: grant extensions require three months' notice and contract extensions six months' notice.
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Plan to have all their funds spent on eligible expenses before the end date.
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Provide ample time for processing expenses. Expenses put through on the last day of the award will cause problems because the funds will be inactivated before the transactions are processed. If possible, the last transaction should be submitted one month prior to the end date.
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