A project's department and/or holder can be changed, but the request involves administrative processing.
Project Department Changes
Researchers should forward a completed Change to existing research project form to your Faculty-assigned RFO, including:
the project code and speedcode
the new department ID and name
signatures of the project holder, new department chair and dean
RSO will:
assign a NEW Speedcode
send notification to the project holder, both department administrators and RSO of the change
transfer the balance
work with the department administrators to transfer applicable expenses
inactivate the old speedcode once all transfers are complete
Both department administrators (with the assistance of RSO Finance) will work together to transfer existing expenses retroactive to the effective date of the department change. RSO Finance and/or the departments will adjust any transactions after the change.
Project Holder Changes
The request may require the approval of the sponsor for both internally restricted funds (330) and externally supported research (530).
A formal written notice may need to be sent to the sponsor.
Researchers should forward their request to RSO using the Change of Project Holder for an Existing Project-Research form, including:
an explanation of the reason for the change
the name and signature of the eligible replacement project holder
if applicable, a revised budget and scope of work.
The sponsor may need to review and approve such a change, which could result in a grant or contract amendment.
If the sponsor agrees to the change:
RSO will process accordingly
Additional signatures may be required by the sponsor
RSO will process the request to update the project holder, and, if the department ID has changed, assign a new speedcode.
If the sponsor disapproves, RSO will terminate the project and return any remaining and uncommitted balances to the sponsor along with any applicable financial reporting.
Project Holder and Department ID Change
The request may require the approval of the sponsor for both internally restricted funds (330) and externally supported research (530).
A formal written notice may need to be sent to the sponsor.
Researchers should forward a completed Change to existing research project AND a Change of project holder for an existing project form to the Faculty-assigned RFO, including:
an explanation of the reason for the change
the name and signature of the eligible replacement project holder
if applicable, a revised budget and scope of work.
The sponsor may need to review and approve such a change, which could result in a grant or contract amendment.
If the sponsor agrees to the change:
RSO will process accordingly by coordinating with the department to collect the required signatures to expedite the amendment and process the authorization.
RSO will process the request to create a new speedcode with the applicable Department ID
RSO will process the transfer of funds available from the old speedcode to the new speedcode
If the Sponsor disapproves, RSO will terminate the Project and return any remaining balance to the sponsor.
